We’re hiring: Sales and Administrative Assistant

/

Location: 1 Trowbridge Road, London E9 5LD
Hours: 8–16 hours per week (flexible, during regular business hours)
Salary: London Living Wage (£14.80 per hour)
Start: asap
Deadline to apply: 31/07

About the Role:

Arbeit Studios is looking for a part-time Sales and Administrative Assistant to help support the smooth day-to-day running of our creative workspaces. This is a great opportunity for someone who is organised, enthusiastic and keen to develop their skills within a creative and community-focused organisation.

The role combines sales support with general administration across our sites. You will assist the sales team and management with a range of operational tasks including preparing tenant contracts, managing studio occupancy, updating records and supporting communications with prospective tenants and partners.

Flexible and hybrid working options may be available.

Key Responsibilities

Tenant and System Management

  • Assist with managing studio occupancy and sales applications

  • Respond to enquiries from prospective tenants via email

  • Inform the marketing team about available studios and assist with website or Gumtree updates where needed

  • Maintain and update the tenant management system (Re-Lease)

  • Add new tenants, update contact and billing details, and process move-outs

  • Ensure records remain accurate and up to date for reporting and communications

Administrative and Team Support

● Provide general administrative support to the Directors and Sales/Finance Manager

● Organise filing systems, digital records and office documentation

● Assist with communications, reports and wider team administration tasks

Event Space Support

● Support the coordination and viewing of hireable event spaces where possible

● Draft hire agreements and assist with bookings and payments

● Work with the team to coordinate access, maintenance and event requirements

● Liaise with marketing to support promotion of event bookings

● Help ensure events are safe, well managed and follow internal procedures

Finance Support

● Allocate costs to specific sites or projects and ensure records are coded correctly

● Checking invoices and reconciling transactions if needed

● Assist with preparing and updating P&L reports for individual sites or projects

● Support the finance team with general administration and data entry

Reporting To: This role reports to the Directors and the Financial/General Manager.

Desired Qualifications and Skills

● Some experience in administration, sales support or bookkeeping preferred

● A degree or qualification in accounting, business administration or a related field is welcomed but not essential

● Strong organisational skills and attention to detail

● Good written and verbal communication skills

● Ability to multitask and work independently as well as part of a team

● Comfortable using computer, cloud-based systems such as Gmail and shared drives

What We’re Looking For

The most important thing for us is enthusiasm and a willingness to learn. You do not need to know everything already — we are looking for someone proactive, curious and keen to develop new skills within a supportive team environment.

To apply, send your CV and a short cover letter to info@arbeit.org.uk by 31/07/26.